The Payables process from the time a Purchase Order is created to the time the Bill is paid follows these steps within Tradepoint. between each step there are options for variable situations including things like partial payments, partial shipments, and pre-payments to Suppliers.

1. Create a Purchase Order.
2. Authorize the Purchase Order: This can be a separate process from creating a purchase order based on Security Settings.
3. Print off or email Purchase Order
4. Receive Shipment or Partial Shipment: The Shipping Wizard will allow for you accept a partial shipment to be able to then bring in subsequent shipments. You will have the option to create a Bill at the end of the Shipping Wizard that will automatically generate a bill for the Received items.
5. Complete the Purchase Order: This step can be separate part of the process with security settings depending on your needs and your company's structure.
6. Pay individual or multiple Bills: The option to print checks and process multiple payments is adjacent to this functionality.

Clicking on the Purchase Order icon will open up a Purchase Order window with the Contacts information pre-populated in the identifying fields of the Purchase Order. Purchase Orders are integrated with Ordering for your Inventory so, you will be prompted with each Purchase Order to Authorize that Purchase Order and then Order those items when the Purchase Order is completed.

The Items screen of a Purchase order is shown below.

Each Purchase Order has the ability to store and process in depth information relevant to any given Purchase Order. The icons within the Purchase Order tool bar are shown below.

Items- This window will enable you to specify which Items you would like to Order. You also have the ability to Authorize a Purchase Order and will be prompted to Order the Items in the Purchase Order directly from the Purchase Order window.

Items to Drop Ship- Specifying which items will be drop shipped in this section of the Purchase Order by choosing which items and then saving your changes when you are done.

Landing and Forecasting- This section which is shown below will provide functionality to handle additional costs for Inventory being purchased especially if any Items would include any Customs or exchange rates if they are Purchased in another currency.

Received Shipments- If any Shipments have been brought into your Inventory this icon will be live. Clicking on this icon if live will show a record of any Shipments processed against this Purchase Order.

Back Orders- If any items show up in an Order are on Back Order they will be in this section if any shipments have been brought in against an existing purchase Order.

Security Settings can allow Purchase Orders to be created within one section and approved by another should your business process necessitate this. P.O's can also be ordered by another person as well. Every step of the process can be handled by one person or by multiple individuals or departments should your business process necessitate this as well.

Since each Company is different Tradepoint allows for these different scenarios to be addressed so Tradepoint can adapt to your Company's needs rather than your Company adapting to your software.